Scan Console

This module is commonly used by:

• Production staff
• Warehouse teams
• Dispatch staff
• Inventory managers
• Embroidery operators
• Print operators

Main Functions

The Scan Console allows users to:

• Scan job barcodes
• Scan product barcodes
• Track production stages
• Update workflow statuses
• Check inventory
• Receive stock
• Dispatch orders
• Verify production jobs
• Reduce manual data entry
• Improve workflow speed

What Is The Scan Console?

Purpose

The Scan Console is a barcode and QR code scanning system used to quickly identify and process records inside Print Shop Worx.

Scanning helps automate operational workflows and reduces manual typing errors.

The Scan Console may be used for:

• Production jobs
• Inventory items
• Purchase orders
• Dispatch tracking
• Stock receiving
• Workflow updates

Why Scanning Is Important

Scanning improves:

• Workflow speed
• Production accuracy
• Inventory control
• Staff productivity
• Order tracking
• Dispatch accuracy

It also helps reduce:

• Manual errors
• Lost jobs
• Incorrect stock movements
• Workflow delays

Supported Scan Types

Barcode Scanning

Barcode scanning allows products and jobs to be identified using traditional barcode labels.

Examples include:

• Product SKUs
• Inventory labels
• Job tickets
• Dispatch labels

QR Code Scanning

Purpose

QR codes allow more detailed information to be stored within a scannable code.

QR codes may contain:

• Job information
• Customer details
• Production instructions
• Tracking data
• Workflow status links

Supported Devices

Purpose

The Scan Console may support:

• USB barcode scanners
• Wireless barcode scanners
• Mobile device cameras
• Tablet cameras
• QR code scanners

Scan Console Dashboard

Purpose

The Scan Console dashboard provides real-time scanning and workflow processing.

Users can quickly:

• Scan items
• View scan history
• Update statuses
• Verify jobs
• Process inventory
• Track production movement

Standard Scan Workflow

Basic Scanning Process

1. Open Scan Console
2. Scan barcode or QR code
3. System identifies item
4. Workflow action is triggered
5. Status updates automatically
6. Scan activity is recorded

Production Job Scanning

Purpose

Production staff can scan jobs during workflow stages.

Examples include:

• Ready for production
• Printing started
• Embroidery running
• Quality control
• Packed
• Shipped

This improves production tracking visibility.

Inventory Scanning

Purpose

Inventory scanning helps businesses manage stock movement and product tracking.

Examples include:

• Stock receiving
• Stock adjustments
• Inventory counts
• Product lookups
• Stock transfers

Purchase Order Receiving

Purpose

Purchase Orders may be scanned during stock receiving workflows.

Scanning helps:

• Verify incoming stock
• Update inventory
• Confirm quantities
• Reduce receiving errors

Dispatch Scanning

Purpose

Dispatch scanning helps track outgoing customer orders.

Possible functions include:

• Marking orders shipped
• Tracking courier pickups
• Verifying packed orders
• Updating delivery statuses

Workflow Status Updates

Purpose

Scanning may automatically update workflow statuses.

Examples include:

This improves automation and reduces manual updates.

Job Ticket Scanning

Purpose

Production job tickets may contain barcodes or QR codes for workflow tracking.

Job tickets may include:

• Job number
• Customer details
• Production instructions
• Artwork references
• Status tracking

Inventory Lookup

Purpose

Scanning inventory items allows staff to quickly retrieve:

• Product details
• Stock levels
• Supplier information
• Pricing
• Variant information

Scan History

Purpose

The Scan History log stores previous scanning activity.

This helps businesses track:

• Workflow movement
• Inventory activity
• Staff actions
• Dispatch history

Real-Time Updates

Purpose

Scanned actions may update the system instantly in real time.

Benefits include:

• Faster workflow updates
• Improved visibility
• Better staff coordination
• Accurate production tracking

Mobile Scanning

Purpose

Mobile scanning allows staff to use phones or tablets for workflow processing.

Benefits include:

• Mobility
• Faster production updates
• Warehouse flexibility
• Reduced hardware requirements

Scan Permissions

Purpose

User permissions help control scanning access and workflow actions.

Examples include:

• Inventory permissions
• Dispatch permissions
• Production permissions
• Administrative controls

Best Practices

Use Clear Barcode Labels

Ensure labels are:

• Clean
• Easy to scan
• Properly printed
• Correctly positioned

Verify Scan Accuracy

Always confirm scanned items match:

• Products
• Jobs
• Quantities
• Workflow actions

Keep Devices Charged

Wireless scanners and mobile devices should remain charged during operations.

Train Staff Properly

Staff should understand:

• Workflow stages
• Scan actions
• Status updates
• Error handling

Common Use Cases

Production Tracking

Track jobs throughout production using barcode scanning.

Inventory Receiving

Scan incoming supplier stock directly into inventory.

Dispatch Processing

Scan outgoing orders before shipping.

Stocktaking

Use barcode scanning during inventory counts to improve speed and accuracy.

Troubleshooting

Scanner Not Working

Check:

• Device connection
• USB or wireless setup
• Scanner battery
• Driver installation

Barcode Not Scanning

Check:

• Label quality
• Barcode damage
• Scan distance
• Lighting conditions

Incorrect Item Appearing

Check:

• Barcode assignment
• Product records
• SKU configuration

Scan Not Updating Workflow

Check:

• Workflow permissions
• Internet connection
• System synchronization
• Status mapping configuration

Related Features

The Scan Console works closely with:

• Inventory
• Products
• Production Queue
• Production Workflow
• Purchase Orders
• Dispatch
• Reporting
• Job Tickets

Summary

The Scan Console is a powerful workflow automation and inventory tracking feature within Print Shop Worx.

Proper scanning workflows improve:

• Production efficiency
• Inventory accuracy
• Workflow automation
• Staff productivity
• Dispatch control
• Real-time visibility

A structured scanning system helps businesses streamline operations while improving tracking accuracy and operational control across production and inventory workflows.