Product Setup

Products can include:

• Workwear
• Apparel
• Promotional products
• Blank garments
• Printed products
• Embroidered items
• DTF products
• Sublimated products
• Accessories

The Product Setup system is designed to support flexible product management for decoration and print businesses.

The module is commonly used by:

• Administration staff
• Sales teams
• Production managers
• Inventory managers
• Business owners

Main Functions

The Product Setup module allows users to:

• Create products
• Manage product variants
• Set pricing
• Assign product categories
• Upload product images
• Configure decoration methods
• Track inventory
• Manage supplier information
• Configure production settings
• Create bulk product imports

Product Dashboard

Purpose

The Product Dashboard provides an overview of all products stored in the system.

Users can quickly:

• Search products
• Edit products
• View stock levels
• Manage pricing
• View variants
• Update inventory
• Upload images

Product Types

Purpose

Products may include both physical items and production services.

Examples include:

• Polo shirts
• Hoodies
• Safety wear
• Caps
• Hi-vis garments
• Promotional products
• Embroidery services
• Screen printing services
• DTF transfers

Create Product

Purpose

The Create Product function allows users to add new products into the system.

Products may include:

• Product name
• SKU
• Supplier
• Pricing
• Variants
• Images
• Decoration settings
• Inventory tracking

Standard Product Setup Workflow

Product Creation Process

1. Open Products
2. Click Add Product
3. Enter product details
4. Assign category
5. Add pricing
6. Configure variants
7. Upload product images
8. Configure inventory settings
9. Save product

Product Information Fields

Product Name

Stores the official product name.

Examples include:

• Hi Vis Polo Shirt
• Corporate Hoodie
• Embroidered Cap
• Promotional Drink Bottle

The product name appears throughout the system including:

• Quotes
• Invoices
• Orders
• Production jobs

SKU

Purpose

SKU stands for:

Stock Keeping Unit

The SKU is a unique internal product identifier.

Examples include:

• HVP001
• CAP-BLK
• HDY-RED-L

SKUs improve:

• Inventory tracking
• Product searching
• Supplier ordering
• Barcode scanning

Product Categories

Purpose

Categories help organize products throughout the system.

Examples include:

• Workwear
• Safety Wear
• Headwear
• Promotional Products
• Corporate Apparel
• Printing Services

Categories improve product searching and reporting.

Product Descriptions

Purpose

Product descriptions provide additional information about the product.

Descriptions may include:

• Material information
• Garment features
• Decoration compatibility
• Product specifications
• Care instructions

Product Images

Purpose

Product images help staff and customers identify products visually.

Images may include:

• Front product views
• Back views
• Color variations
• Lifestyle images
• Mockups

High-quality images improve quoting and customer experience.

Product Pricing

Purpose

Products can contain:

• Cost price
• Base sell price
• Pricing group adjustments

Pricing may automatically change based on customer pricing groups.

Cost Price

Purpose

The internal business cost of the product.

Examples include:

• Supplier garment cost
• Decoration cost
• Freight cost

Cost pricing is generally hidden from customers.

Sell Price

Purpose

The customer-facing selling price.

Sell pricing may vary based on:

• Pricing groups
• Promotions
• Volume pricing
• Customer agreements

Product Variants

Purpose

Variants allow businesses to manage multiple versions of the same product.

Common variants include:

• Size
• Color
• Style
• Material
• Fit

Variant System

Purpose

The PSW variant system supports flexible multi-variation products.

Businesses may configure:

• Color
• Size
• Sleeve type
• Garment fit
• Product style

Multiple variation levels may be used simultaneously.

Example:

Bulk Variant Uploads

Purpose

Bulk uploads allow businesses to import large product variant lists quickly using CSV files.

Useful for:

• Supplier catalogs
• Large garment ranges
• Seasonal product updates

Inventory Tracking

Purpose

Inventory tracking allows businesses to monitor product stock levels.

Features may include:

• Current stock
• Low stock alerts
• Stock adjustments
• Incoming inventory
• Inventory history

Low Stock Alerts

Purpose

Low stock alerts notify staff when inventory reaches minimum thresholds.

This helps reduce:

• Stock shortages
• Production delays
• Supplier ordering issues

Supplier Information

Purpose

Supplier information stores product supplier details.

Examples include:

• Supplier name
• Supplier SKU
• Supplier pricing
• Supplier contact information

This improves purchasing workflows.

Decoration Compatibility

Purpose

Products may be configured for compatible decoration methods.

Examples include:

• Embroidery
• Screen printing
• DTF printing
• Sublimation
• Vinyl transfer

This helps production staff select suitable decoration methods.

Product Status

Active

Product is available for:

• Quotes
• Orders
• Invoices
• Production jobs

Inactive

Inactive products remain stored for historical reference but are unavailable for new orders.

Product Search & Filters

Purpose

Users can search and filter products by:

• Product name
• SKU
• Category
• Supplier
• Stock status
• Decoration type

Product Importing

Purpose

The Product Import system allows bulk product creation using spreadsheets or CSV files.

Benefits include:

• Faster setup
• Supplier catalog importing
• Reduced manual data entry

Product Exporting

Purpose

Products can be exported for:

• Reporting
• Supplier updates
• Inventory reviews
• Data backups

Best Practices

Use Clear Product Names

Consistent naming improves:

• Searching
• Reporting
• Workflow efficiency

Keep Product Images Updated

Current product images improve:

• Customer quoting
• Artwork approvals
• Product identification

Organize Categories Properly

Well-structured categories improve:

• Navigation
• Reporting
• Inventory management

Regularly Review Pricing

Review pricing frequently to maintain:

• Profit margins
• Supplier accuracy
• Competitive pricing

Common Use Cases

Apparel Products

Manage garments with multiple:

• Sizes
• Colors
• Styles

Promotional Products

Track promotional items including:

• Drink bottles
• Pens
• Bags
• Corporate gifts

Decoration Services

Create production service products for:

• Embroidery
• Screen printing
• DTF printing
• Artwork setup

Supplier Catalog Imports

Bulk import supplier product catalogs for rapid product setup.

Troubleshooting

Product Not Appearing

Check:

• Product status
• Category assignment
• User permissions
• Inventory visibility

Variant Not Showing

Check:

• Variant setup
• Product configuration
• Inventory synchronization

Incorrect Pricing

Check:

• Pricing group rules
• Product pricing setup
• Tax configuration

Product Image Missing

Check:

• Image upload status
• Supported file formats
• File permissions

Related Features

The Product Setup module works closely with:

• Inventory
• Pricing Groups
• Customers
• Quotes
• Invoices
• Production Jobs
• Branding
• Reporting
• Supplier Management

Summary

The Product Setup module is a core operational feature within Print Shop Worx.

Proper product management improves:

• Inventory control
• Pricing accuracy
• Workflow efficiency
• Production management
• Customer quoting
• Reporting visibility

A structured product setup system helps businesses manage complex decoration and apparel workflows while maintaining accurate operational control.